Document Control Coordinator

An exciting opportunity has arisen to join our team as Document Control Coordinator working at our Reading office.

Salary: £32,000-£35,000 + Benefits

About the role

As the Document Control Coordinator, you will be responsible for ensuring the smooth flow of documentation and administrative support across the project lifecycle—from pre-award to project handover.

You'll coordinate the production of key planning and quality deliverables, including the six-week lookahead schedules and Lifetime Quality Records (LTQRs), working closely with Construction Managers and other stakeholders to maintain quality, consistency, and compliance.

Role responsibilities

Document Control & Workflow Management

• Manage and maintain document workflows from quotation to contract award, ensuring accuracy, completeness, and version control.
• Update and monitor document trackers, flagging outstanding actions and ensuring timely closure.
• Ensure all project documentation complies with company and client-specific requirements.
• Maintain an organised and auditable document filing system (digital and/or physical).

Planning Support

• Develop and distribute a detailed six-week lookahead schedule using Microsoft Excel, incorporating inputs from multiple project team members.
• Support project teams in ensuring planned activities are visible, tracked, and communicated effectively.

Quality Support & Close-Out

• Assist in the preparation and collation of the Lifetime Quality Record (LTQR) pack at project completion.
• Cross-reference quality documentation against Inspection and Test Plans (ITPs) to verify compliance and completeness.
• Work with the Construction Manager to ensure all required verification documents are compiled accurately and submitted in a timely manner.

About you

Essential Skills & Qualifications:

• Proven experience in an administrative, document control, or project support role.
• Proficient in Microsoft Excel and other MS Office tools.
• Excellent organisational and communication skills.
• Experience maintaining trackers and managing workflow documentation.
• Able to work independently and manage competing priorities.

Desirable:

• Experience working in a construction, engineering, or infrastructure environment.
• Familiarity with Inspection and Test Plans (ITPs) and compiling QA/QC or handover documentation.
• Understanding of ISO 9001 or other quality standards is an advantage.
• Knowledge of document control software or platforms (e.g., Aconex, SharePoint, Viewpoint, etc.).

About Us

Rhodar is a leading specialist enabling works provider. We specialise in a portfolio of services including Asbestos Removal, Demolition, Land Remediation, and Passive Fire Protection.

Supported by over 500 employees at 14 facilities nationwide, our highly trained teams are trusted by major corporations to offer a specialist enabling works solutions covering our core disciplines either individually or collectively across both public and private sectors.

The scale of our projects range from multi-million-pound regeneration works, combining our core specialisms, to domestic support for insurance clients and housing associations.

You can read more about the work we do at www.rhodar.co.uk.

Rhodar Culture

At Rhodar we pride ourselves on our culture, In Pursuit of Excellence (IPOE) is our cultural programme and it permeates everything we do. Our Values are:

• Teamwork
• Positivity
• Quality
• Responsibility
• Professionalism
• Leadership
• Integrity

Every 18 months we hold a conference which brings together employees from across the country. During the day we share business developments, divisional updates and present staff awards based on our values.

Why Rhodar?

• Part of an EOT (Employee-Owned Trust) with the potential to earn an annual bonus, based on profitability of the business
• 25 days holiday (plus bank holidays) as standard, plus up to 5 additional days based on length of service
• Christmas shutdown (utilising annual leave & bank holidays)
• Annual pay review
• Company pension scheme with enhanced contributions
• Flexible start and finish times
• Free on-site parking
• Annual appraisal, including learning & development plan
• Excellent career progression and training opportunities
• Investors in People recognition – 2015, 2019 and 2022
• Access to an employee assistance programme, including counselling services, and mental health first aiders to support your health and wellbeing
• Opportunities to partake in volunteer work and charity events

We are committed to being the leaders in our sector and ensure that we develop our employees to reach their full potential. If you are interested in joining an ambitious forward-thinking business with great opportunities for career development, we would love to hear from you.

Due to the high volume of applications, we are unable to reply to each individual applicant. If you do not hear from us within four weeks, then unfortunately your application has not been successful.

We will keep your application on file for six months and we will consider you for future roles within the organisation during this time. Your information will be deleted after six-months. If you wish to be considered for roles after this point, then you will need to re-apply.

Rhodar Industrial Services is committed to being an equal opportunities employer.