Contracts Administrator

An exciting opportunity has arisen to join our Asbestos division as a Contracts Administrator, based at our Warrington office.

Salary: up to £25,000 per annum.

About the role

This role will be responsible for supporting the Office Manager, Operational Manager and Contract Managers, providing a high standard of general administrative support and ensuring site-specific documentation is prepared and issued in line with requirements. As the role supports a fast-paced operation, it requires a proactive and responsive approach to managing changing priorities.

Hours: Monday to Friday, 8:30 - 17:00.

Role responsibilities

• Preparing and submitting client quotations on behalf of the Contract Managers.
• Updating Business Central (ERP System) with job / project status and costs, through to invoicing.
• Checking and preparing site specific method statements and waste consignment notes for projects.
• Entering timesheets onto our internal system for site-based employees in a timely manner and ensuring a high level of accuracy.
• Responding to customer and client communication via phone and / or emails.
• Collating information and paperwork for site-based employees.
• Allocating customer enquiries to the Northern Contract Managers.
• Liaising with sub-contractors and arranging services, such as air monitoring or waste skips.
• Escalating incidents / service level requests that cannot be resolved within agreed timescales to the Team Leader.
• Invoicing works that have been completed, allowing for any changes or uplifts in the works.
• Notifying works to the Health & Safety Executive (HSE) ensuring all details are correct, follow the Plan of Work (POW), and are accurately recorded, including any amendments.
• Completing / submitting site security paperwork.
• Applying for DBS’ on behalf of the site-based employees.
• Supporting site-based employees through the security clearance process.

About you

• Previous experience in an administrative role is desirable.
• Excellent organisational skills and able to multi-task and prioritise workload.
• Able to manage changing priorities in line with the demands of the project environment.
• Excellent written and oral communication skills.
• Excellent attention to detail.
• Good working knowledge of Microsoft Outlook, Excel and Word.
• Friendly, calm and professional manner.
• Professional and confident when liaising with stakeholders at all levels of the business.
• A proactive mindset with a willingness to learn new skills and take on additional responsibilities.

About us

Rhodar is a leading specialist enabling works provider. We specialise in a portfolio of services including Asbestos Removal, Demolition, Land Remediation, and Passive Fire Protection.

Supported by over 500 employees at 14 facilities nationwide, our highly trained teams are trusted by major corporations to offer a specialist enabling works solutions covering our core disciplines either individually or collectively across both public and private sectors.

The scale of our projects range from multi-million-pound regeneration works, combining our core specialisms, to domestic support for insurance clients and housing associations.

You can read more about the work we do at www.rhodar.co.uk.

Rhodar Culture

At Rhodar we pride ourselves on our culture, In Pursuit of Excellence (IPOE) is our cultural programme and it permeates everything we do. Our Values are:

• Teamwork
• Positivity
• Quality
• Responsibility
• Professionalism
• Leadership
• Integrity

Every 18 months we hold a conference which brings together employees from across the country. During the day we share business developments, divisional updates and present staff awards based on our values.

Why Rhodar?

• Part of an EOT (Employee-Owned Trust) with the potential to earn an annual bonus, based on profitability of the business
• 25 days holiday (plus bank holidays) as standard, plus up to 5 additional days based on length of service
• Option to buy additional holidays
• Christmas shutdown (utilising annual leave & bank holidays)
• Annual pay review
• Company pension scheme with enhanced contributions
• Flexible start and finish times
• Free on-site parking
• Annual appraisal, including learning & development plan
• Excellent career progression and training opportunities
• Access to an employee assistance programme, including counselling services, and mental health first aiders to support your health and wellbeing
• Opportunities to partake in volunteer work and charity events

We are committed to being the leaders in our sector and ensure that we develop our employees to reach their full potential. If you are interested in joining an ambitious forward-thinking business with great opportunities for career development, we would love to hear from you.

Due to the high volume of applications, we are unable to reply to each individual applicant. If you do not hear from us within four weeks, then unfortunately your application has not been successful.

If you wish to apply, please send your CV to R2@rhodar.co.uk